Kako koristiti oznake Avery 5160 u programu Excel

Avery naljepnice dobro su poznati standardni uredski proizvod, a naljepnice 5160 (između ostalih veličina) kompatibilne su s Microsoftovim proizvodima. Možete ispisati Avery naljepnice iz Excela, ali proces u konačnici zahtijeva cirkularno pismo za kategorizaciju polja naljepnica i njihov uvoz u format naljepnica.

Tijekom procesa spajanja pošte postavljate stupce podataka u Excelu, a zatim ih usklađujete s poljima za oblikovanje u programu Microsoft Word. Proces nije kompliciran, ali zahtijeva vrijeme za ispravno postavljanje formatiranja. Veliki popisi kontakata ili drugi oblici podataka u Excelu također zahtijevaju više vremena za dovršavanje.

Alternativa korištenju Excela s Wordom je ručno upisivanje svake oznake ili pokretanje cirkularnog pisma putem drugog kompatibilnog programa kao što je Microsoft Outlook. Microsoft Outlook opcija je atraktivna samo ako već koristite uslugu kao upravitelj pošte.

Avery naljepnice standardne su u formatiranju naljepnica u Microsoft Wordu, a veličina je već pohranjena u unaprijed postavljenim postavkama, što ih čini izvrsnim izborom za proces označavanja. Druge uobičajene marke i izgledi naljepnica također su pohranjeni u oblikovanju naljepnica za Microsoft.

Načini korištenja programa Excel za oznake

Prije nego što uskočite u Excel i upotrijebite program za smještaj svojih podataka, razmislite je li Excel najbolja upotreba za vašu konkretnu situaciju. Ako izrađujete mali broj naljepnica – ispod 100 s minimalnim informacijama, na primjer – upisivanje informacija izravno u Wordov dokument formatiran na naljepnici bolja je opcija. Ovo posebno vrijedi za popis za jednokratnu upotrebu.

Excel je idealan za smještaj velike količine informacija kao što je popis kontakata s imenom, adresom i drugim podacima za stotine ili čak tisuće ljudi. Popisima koji neprestano rastu i razvijaju se lako je upravljati u programu Excel.

Radna knjiga programa Excel nije dobar izbor za ispis naljepnica za upravljani popis, ali oblikovanje olakšava premještanje podataka u druge programe i formate. Na primjer, možete jednostavno učitati popis kontakata u upravitelj e-pošte iz programa Excel.

Koristite Excel ako su informacije važne i vidjet ćete kontinuiranu upotrebu. U suprotnom razmislite o ručnom upisivanju informacija izravno u Word dokument.

Formatiranje za ispis Avery naljepnica

U Excelu formatirajte polja s oznakama pomoću naslova stupaca. Na primjer, zaglavite svaki stupac određenim poljem kao što je ime , prezime , adresa , grad , država , Poštanski broj , adresa e-pošte i sve druge podatke koje zadržite na kontaktima. Postavljanje stupca za svaki određeni skup podataka važno je kada dođe vrijeme za formatiranje oznaka.

Svaki redak odgovara jednom kontaktu ili skupu podataka. Korištenje zaglavlja stupca za svaki podatak maksimalno povećava vašu mogućnost pozicioniranja informacija na naljepnicama kasnije kada budete koristili proces spajanja pošte. At this point, save the Excel worksheet and exit the program. Then, open Microsoft Word to run the mail merge and ultimately print the labels.

Format the Labels in Word

Head to the Mailings tab in the new Word document and select the Start Mail Merge opcija. Select Labels and click Label Options. This is where you format the Word document for the Avery 5160 labels.

Choose continuous feed printer or page printer based on the model you use. Below the printer options are the label options. Select the drop-down menu to view the suppliers and select Avery from this list.

Another list generates with all the Avery label styles. Click the 5160 model labels and select OK . The Word document sizes the labels to match the exact spacing and design necessary.

Now, click File and select the Advanced option to connect Excel to Word. Mark the Confirm file format conversion check box and select OK . Return to Mailings and click Select Recipients to locate your Excel file. Select the file to merge the information with Word.

Format the way your data should look on the labels in the Mailings settings as well. Use the <> styling to lay out the information. This correlates with the columns you created earlier in Excel. You can configure this information in any way you want.

An address label typically hosts the name, street address, city, state and ZIP code. You can also add a company name or any custom field as long as it exists in an Excel column. Format each column heading in the exact manner you want it to appear. This includes the spacing between words and the line on which it exists.

Adjust the font settings in this area as well. Using the default font as mapped from Excel works fine, but custom styling is an easy option for labels. Just run a print preview after merging to make sure the font and text size fit on the label.

Mail Merge Labels and Print

Now the Avery labels are formatted, and the information is connected. Click Match Fields under Mailings and make sure the column headings from Excel match the <> formatting you used earlier. If everything matches, move forward. If not, use the drop-down menus to adjust until all the fields match. This maps the Excel columns to the labels.

Click Finish and Merge under the Mailings tab to complete the process. Click Print to send the job to your printer. Place the Avery labels in the printer tray before executing the print function.

Also, do a print preview to double-check alignment and spacing and to locate any errors. Labels and printer ink are costly, and double-checking the file ensures you do not need to print more than one time.

Microsoft Outlook Shortcut

An alternative exists to running a mail merge between Excel and Word. The Outlook option is specific to contact lists, but it offers an easy method for loading contacts from Excel into the Outlook contact manager.

If you maintain email contact with anyone on the list, this feature is especially useful. Enter Outlook and choose Add contacts and select From file. You can use Excel or a standard CSV file to achieve the same result. Select the file and import everything into the Outlook manager.

Now, running a mail merge in Word is a much shorter process. Select all the desired contacts using the Shift +Control keyboard command to highlight multiple contacts.

Go to the Home tab in Outlook and choose Mail Merge followed by Only Selected Contacts . Choose the contact fields you want on the labels or click All Contact Fields to transfer everything. Choose New Document and select the type of document. Mailing Labels is the most obvious selection on the list.

This action triggers a Word document to open, and all the contact information is mapped and ready. You still need to use Word to select the Avery label style, but the process is the same as listed above.

If you are prudent, enter the Write and Insert Fields section in Word to double-check the mapping. You can also run a print preview to ensure everything is laid out correctly and ready to print. Otherwise, you are all set and can print out the labels quickly using the Outlook mail merge process.